Executive - Secretary

Posted on: 11 Sep 2014 07:08 am

Leading Print Media Company based in Mumbai. Pioneered the innovative Advertising opportunity on Govt. owned utility items viz; Railway reservation Tickets, Charts, Electricity Bills & LPG Gas Bills of IOCL & HPCL. All India reach of 14 Crore More Less

Job Description:

Proven track record of high level administration & secretarial support involving efficient handling of top & confidential correspondence.
Managing outward correspondences & internal office, factory document flow.
Organizing and updating of the daily reports of production, dispatch, activity report and pretty cash statement.
Providing administrative and management support to the CMD and Directors.
Screening, managing emails and arranging corresponding on timely manner.
Attending business calls & prioritizing the same, attending the visitors of CMD office.
Organizing domestic air tickets and accommodation for CMD , office consultants and other management staff and occasionally arranging of international business VISA, tickets etc
Preparing and submitting business travel expenses as per credit card statement and other cash reimbursement timely as per the company policy.
Co - Ordinating with various internal and external departments to ensure smooth execution of day to day business operations as per the company policy.
Maintaining and updating complete details of vendors and business associates on regular basis.
Organizing various appointment, conference calls and meetings including preparation of the supporting materials and accordingly making arrangement for the same.
Maintaining and updating calendar o the regular basis and planning are activities in advance.
Taking care of personal investments, credit payments and accounts of CMD and making payments to the concerned financial institutions on time.
Surfing the internet to look for information of various ministries details of the office use.
Doing web research for creative material at times to help the DTP department.
Important co-ordination with DTP dept in regards to Govt. designs ,art work etc
Taking care of Insurance Policies of companies & Directors/CMD Vehicles
Salary:On par with Industry Standards
Industry: Advertising / PR / MR / Event Management
Farea: Executive Assistant, Front Office, Data Entry
Role:Secretary/PA

Education: UG - Any Graduate - Any Specialization
PG - Any Postgraduate, Post Graduation Not Required
Doctorate - Any Doctorate - Any Specialization, Doctorate Not Required

Female Candidate Preferred
Excellent Communication Skills
Confidence level should be high
Travel Management

Contact Detail:

• AXIS AD-PRINT MEDIA (I) LTD, Mumbai, Maharashtra